Students completing placements in schools or other agencies

Please read ALL of the information on this page before proceeding with your application. OESC is not responsible if incorrect forms are completed and delays occur as a result.

This section is for college and university students who require a Police Record Check for their placements. The forms below may be downloaded and submitted to OESC. 

School Boards and other agencies require students placed in Ontario schools and agencies to complete a satisfactory Police Record Check screening prior to having direct contact with students and other vulnerable populations. Without a satisfactory Police Record Check students will not be allowed to participate in their placements.

You will be issued  a wallet-sized Identification Card authorizing you to have contact with students in Ontario schools and with other vulnerable persons IF you have no police record OR if you have a record and it is determined by the OESC adjudicators that you are not a risk to these individuals.  This card must be signed by you and made available to school and agency officials when requested, together with a valid government issued photo identification document (Driver’s License, Passport).

Applicants who are refused authorization will have an opportunity to provide an explanation, and will be advised of the reasons for the decision of the OESC adjudicators. Details of a police record will be shared only with the applicant and OESC administrative staff and adjudicators.  Your College or University will be advised only of your status.

Processing takes approximately 10 business days AFTER receipt of a duly completed consent form. Once your Police Record Check has been satisfactorily completed, you will receive, by mail, a wallet-sized Identification Card authorizing you to have contact with students in Ontario schools or with other groups, where applicable.   This card must be signed by you and made available to officials when requested, together with a valid government issued photo identification document (Driver’s License, Passport).  Some community college programs also request that students obtain a written report at this time.  This can be obtained selecting the appropriate option when you register. If you are unsure of the requirements of your program, please check with your program coordinator.  OESC is not responsible if the incorrect documents are requested.

The OESC ID card is valid for one year from date of issue.  If you require a Police Record Check in subsequent years of your college/university program you will be required to undergo a new check each year. Having access to your existing OESC ID number will be of assistance to you in obtaining these subsequent checks.

2010-2011 Student Application for OESC ID CARD

The documents are created as PDFs (Portable Document Format). To open them you require Adobe Acrobat Reader 5.1 or higher.  You can download Acrobat Reader at no charge by clicking on the Adobe Reader icon.