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About OESC-CSEOContact OESC-CSEOFAQPolice Record Checks


Students who have completed their B.Ed and wish to apply to the Ontario College of Teachers and/or Anyone who requires a WRITTEN REPORT for Employment purposes

To ensure that you complete the correct forms, please read ALL of the information on this page before completing the appropriate Forms. OESC is not responsible if incorrect forms are completed and delays occur as a result.

Certification with the Ontario College of Teachers

Anyone applying for certification by the Ontario College of Teachers and for employment with an Ontario School Board is required to submit a current written Police Record Check report. This report must:

  • be dated within six months of application for certification
  • be dated within six months of application for employment when hired by an Ontario School Board.

Provided the timeline requirements are met, this same report MAY be accepted for both purposes.

To facilitate the processing of Police Record Checks for students applying for certification by the Ontario College of Teachers, OESC has negotiated an agreement with an Ontario Police Service to provide individual Police Record Check reports that will be accepted by the Ontario College of Teachers for certification, provided the report is dated within six months of their receipt of the application for certification. Provided the timeline requirements of employing Boards are met, this same report MAY be accepted for both purposes. The hiring policies of some employing School Boards vary.  Please check with individual Boards as to their specific requirements.

OESC will conduct a Police Record Check that provides you with two original Police Record Check reports. One original report can be sent with the student's application for certification to the Ontario College of Teachers. The other original can be submitted when applying to a Board for employment. When applying to a particular Board, students should request that the Board take a true copy of their original police report so that they can retain the original to use when applying to more than one Board. Students need to ensure that they follow the timelines set out both by the College and the prospective employer.

The OESC ID card that was required for your practicum assignments is not accepted for this purpose. A full WRITTEN report from a Police Service is required by the Ontario College of Teachers for certification purposes and by your future employer.

This means that your OESC ID card will not be accepted by the College for certification purposes.

IMPORTANT

To be accepted by the Ontario College of Teachers and employing Ontario School Boards, the police report must indicate that a search was completed on ALL names you are currently using or have used at any time in the past. These names must be listed on the police report in the exact same order they are entered on your Ontario College of Teachers application forms and any employment applications. This includes any and all of the following:

  • Surname
  • Maiden Name
  • Former Names (e.g., Former Married Surnames, Nicknames)
  • Your Name at birth as listed on your proof of identity documentation
The forms are created as PDFs (Portable Document Format). To open them you require Adobe Acrobat Reader 5.1 or higher.  You can download Acrobat Reader at no charge by clicking on the Adobe Reader icon. Get Adobe Acrobat Reader

Forms are processed on a first-come-first-served basis. Processing takes approximately 4 weeks (20 business days) AFTER receipt of a duly completed consent form. Once your Police Record Check has been satisfactorily completed, you will receive, by mail, two originals of your Police Record Report from OESC.

Please complete the Consent Form in full, sign and date it and send the original with a completed Payment Form and payment (Money Order, VISA or MASTERCARD,) directly to the OESC as soon as possible at the address below.

Ontario Education Services Corporation
P.O. Box 520
31 Adelaide Street East
Toronto, ON M5C 2J6

If you are sending the forms by regular postal mail, please factor in the time it will take for the forms to be delivered to our P.O. Box and then forwarded to OESC for processing (3 business days). 

If you are sending the forms by courier you MUST use Priority Post or Express Post only.  Other couriers (e.g. UPS, Purolator, FedEx) do not deliver to Canada Post P.O. Boxes.  We recommend that you keep a copy of your documents for your reference.

You MUST send the original forms to OESC. Your Consent Form is a legal document. Faxes, photocopies and electronic versions are not acceptable. Do not send CASH or personal cheques or your forms will be returned to you, delaying processing.

(If you complete these forms you will receive 2 original Police Reports which are valid for a 6 month period, from date of issue, which can be used for application to the Ontario College of Teachers and for employment purposes)

These forms can be used by anyone requiring a written report for employment purposes.

2009 Consent and Payment Forms for Certification Letters